Our Dallas, TX client is seeking an Administrative Assistant on a contract to possible hire basis for their small commercial real estate investment firm. The ideal candidate will be very positive, independent, intelligent, and self motivated.
Essential Job Functions:
Answer and screen all telephone calls for President in a professional manner
Take clear and concise messages and/or field and answer all routine and non routine questions
Meet and greet guests
Maintain President’s calendar via Outlook, which includes coordinating, planning and scheduling meetings and appointments
Compose and type standard correspondence and draft reports
Organize and maintain correspondence and records; follow-up on pending matters
Revise and submit up to 50 page lease contracts
Assist in consolidating contractual documents
Transpose messages from cassette tape to Word document
Handle and maintain sensitive and confidential information
Work on special projects
Fax, photocopy and scan as requested
Skills and Requirements:
5+ years of front desk administrative experience required, Bachelor’s degree a plus
Bilingual in English/Spanish a plus
Must be highly proficient in Microsoft Word and Outlook, Excel and PowerPoint knowledge a plus
Commercial Real Estate knowledge a plus
Must have high level of interpersonal skills to handle sensitive and confidential situations
Continually requires demonstrated poise, tact and diplomacy
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Excellent communication and writing skills
Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related administrative experience
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.