Our Galleria area Houston, TX client is seeking an contract Office Coordinator.
DESCRIPTION
Our client is looking for a contract Office Coordinator. The Office Coordinator will perform a variety of administrative and marketing duties. This is a fast-paced, high pressure environment – with continual innovation and personal growth.
RESPONSIBILITIES:
- Assist brokers with document preparation to include: Letters of Intent, Commission Agreements, Contracts, REV deal forms, spreadsheets and other documents
- Manage revenue-tracking database, inclusive of calculating splits, commissions, and A/R
- Maintain deal files, including filing correspondence, contracts, listings and other documents
- Utilize graphic design software (Adobe CS3, specifically InDesign) and web-based templates to create and update marketing material
- Create and foster working relationships with current and prospective clients
- Assimilate market tour books by preparing demographics, site criteria sheets, and requesting maps and aerials from the research department
- Provide brokerage telephone support and informational assistance using multi-line phone system
- Participate in rotation to cover main phone line
- Handle travel arrangements
- Manage projects and tasks to completion
- Assist with outside messenger services, couriers, vendors, contractors and mail delivery
- Miscellaneous duties as directed
QUALIFICATIONS:
- 3 plus years related work experience
- High school diploma
- Advanced working knowledge of Power Point, Excel and Word
- Knowledge of Adobe CS3 graphic software programs (InDesign, Adobe Acrobat, Photoshop)
- Excellent customer service skills
- Possess complete attention to detail and exemplify excellent written and verbal communications skills
- Professional demeanor and initiative to learn and take ownership of position
- Excellent project management and organizational skills are essential
- Ability to “drill down” and figure things out – provide solutions to problems
- Work independently, as well as thrive in a team environment with a team player attitude
- Open and receptive to new technologies
- Effective at multi-tasking in a fast-paced and professional work environment
- Possess complete attention to detail
- Interact effectively with all levels of the organization, and display a team-player attitude
- Manage multiple projects and prioritize tasks
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, and The Woodlands.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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