Our Dallas, TX client is seeking an Administrative Assistant/Receptionist on a contract to possible hire basis. Seeking individual looking for a long term career. Excellent benefits and stable company.
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Responsibilities:
- Receive guests and ensure coverage of front desk.
- Answer phone with a positive professional tone.
- Take messages correctly and forward to the correct person.
- Transfer calls to various employee extensions, or other offices.
- Learn clients and projects that company is working on for them, along with who the Project Manager is for each project.
- Perform word processing that includes correspondence, reports, and as assigned proposals and specifications. These tasks involve proofreading and editing. Proficient in Word, MS Office with working knowledge of Word and PowerPoint is beneficial.
- Prepare outgoing mail; which may include making labels, envelopes, applying postage, preparing overnight labels, and packages.
- Maintain library and project files. – check library for any new magazines, plans that have been placed in library. Keep log of project plans and specs related to bin #’s. File magazines in appropriate shelf.
- Prepare Dallas office end of month recaps for accounting.
- Handle copying, faxing, filing, and mail including FedEx and UPS
- Assist with selling of engineering plans and specifications. This involves faxing Request Form to prospective Bidders. Creating a Bidders List, assigning plan #’s and receiving checks for the plans/specs.
- Assist vendors by getting the updated “Bidders List” to them either by faxing or e-mailing.
- Prepare mailing labels and pouches/boxes to mail out the plans and specifications.
- Maintain and restocks two kitchens: clean the refrigerators and countertops, empty coffee pots. Empty dishwasher in the morning and load in the afternoon. Take home dishtowels and wash on weekly basis.
- Maintain three conference rooms. Order lunches for meetings and brownbag as needed.
- Keep the conference rooms clean and organized. Help with setting up drinks/snacks ordering food for meetings as needed. Restock condiments in main conference room.
- Order and restock needed office supplies
- Prepare invoices
- Other duties as assigned
Requirements:
- 3-5 years plus in an Administrative/Receptionist role with excellent tenure
- Must be polished and mature
- Dress in appropriate business attire for front desk coverage
- Must be extremely reliable and available Monday-Friday, 8-5
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)
- Ability to deal professionally with clients and vendors
- Speak English proficiently
- Sense of urgency
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, and The Woodlands.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
Frontline Source Group is a proud sponsor of www.jobertalk.com. Please visit the site to get involved with social job networking across the web.
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