Our Dallas, TX client is seeking an Administrative/ Executive Assistant.
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MAJOR RESPONSIBILITIES: Provides administrative support to the Vice President-Administration, President/CEO and to the Office in general. This position is primarily responsible for heavy filing for multiple entities and departments; heavy transcribing of memos, letters, etc; ordering office/kitchen supplies; helping to maintain office maintenance (letting the building know when to replace light bulbs, etc); maintaining the phone system, office equipment, etc; preparing bank deposits for accounting; approval of various invoices (such as office supplies); liaison with various entities for the President/CEO; updates for various schedules (such as file lists, phone book, contributions, etc). This position is also a back-up for picking up the mail for the office from the mail box (locating in the Lobby of the office building), sorting and delivering the mail to the office; postage for daily mail and mailing same; answering the phones and sending/receiving faxes; typing the daily drilling report and also a back-up for the house secretary position when that person is out of the office.
EDUCATION REQUIRED: BA is desired or a minimum of two years of college.
SKILLS & TECHNICAL KNOWLEDGE REQUIRED: looking for an individual who can multi-task, welcomes new assignments and projects, is flexible and imaginative with excellent verbal, written and communication skills; proficient in Word and Excel. This candidate should have the ability to work independently with little supervision or direction and be proactive in finding solutions. Speedwriting or shorthand is a big plus, as well as the ability to quickly read back the shorthand and make revisions where necessary. Oil and gas experience/knowledge is desirable. Should have a strong ability to concentrate and focus and pay attention to details. Typing of at least 60 wpm.
EXPERIENCE REQUIRED: no less than 5 years as an Administrative Assistant in an executive office environment.
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, which location in Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, and The Woodlands.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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