Our Downtown Houston client is in immediate need of an Executive Assistant for a short term contract.
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Primary responsibilities and accountabilities:
Provides assistance to the CEO in the preparation and distribution of correspondence; screens and distributes incoming correspondence for CEO and other executive staff members.
Provides administrative/clerical support to the CEO, CFO, and VPs.
Maintains calendar and schedule; coordinates out-of-town business travel arrangements; prepares monthly expense reports for submission.
Prepares and compiles information for Board of Trustees, Executive Committee meetings and staff meetings, including reminders to members/staff, agendas and minutes and all other necessary arrangements.
Organizes filing systems required for maintenance of CEO’s correspondence, reports and records; manages, organizes and updates relevant data using database applications.
Researches and investigates information to enable strategic decision-making by others; prepares reports, presentations and other materials as required.
Screens incoming telephone calls.
Utilizes communication skills in working with a variety of individuals.
Prioritizes activities based on work demands in collaboration with the CEO.
Performs a variety of executive support tasks that may be highly confidential and sensitive in nature.
Participates in relevant in-service programs and other self-directed learning activities which promote growth in position responsibilities.
Qualifications:
Our ideal candidate must have exceptional verbal and written communication skills, excellent organizational skills, and the ability to prioritize and follow through with their work effectively. A strong attention to detail is essential in this role. The candidate must be results-oriented, and able to manage a variety of responsibilities with constantly changing priorities. In addition, the candidate must be able to work independently with little to no supervision.
Associate Degree in management. Bachelor’s degree preferred.
At least 2 years previous executive secretarial/management experience; additional education may substitute for some experience.
Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint and Access), personal computers, and standard office equipment.
Professional, ethical and committed to excellence; tact, diplomacy and sensitivity regarding the handling of confidential information; knowledge & understanding of social service programs.
Bilingual in Spanish is a plus.
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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