Our The Woodlands, TX client is in need of an Executive Administrative Assistant to support their Accounting/Finance team.
The Executive Administrative Assistant will provide administrative support to the accounting/finance management team. This position will assist the CFO and the Accounting/Finance team in the preparation of the financial report. This person will also organize meetings and social events, manage phone calls and messages, prepare correspondence, maintain files, and a variety of general clerical duties.
Primary Job Function:
Oversee all administrative duties for the accounting/finance management team.
Interface with different levels of management, while performing a multitude of complex tasks.
Communicate effectively with internal and external customers/vendors via telephone, voicemail, email, etc., to relay and respond to messages.
Maintain computerized database files utilizing SharePoint, as well as manual files and logs.
Ensure all outgoing and incoming communications are accurate, timely, and appropriately distributed.
Answer phones and handle messages.
Schedule meetings and work calendar issues.
Prepare and/or facilitate documents for signature.
Calendar meetings and arrange meeting rooms for section staff members
Create expense reports.
Cover for Executive Assistants when they are absent or as needed.
Perform clerical duties including faxing, answering telephones, copying, etc.
Perform other duties and projects as assigned.
Minimum 3 years administrative assistant experience supporting multiple people
Experience supporting a CFO is HIGHLY preferred
An aptitude for accounting and basic knowledge of general accounting practices
High School Diploma or equivalent
Bachelor’s or Associate’s degree preferred
Proficient in Microsoft products including Word, Excel and PowerPoint.
Ability to work with executive and high-level management and administrative employees.
Convey a positive and professional image to customers and peers.
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.