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Our Dallas client is looking for an Executive Assistant to join their team who will provide support to 3 Managing Directors. This position will be based in the corporate offices in North Dallas but the Managing Directors who this individual will support may be located in other offices. We are looking for a driven person with a client/associate focus and a willingness to serve. The ideal candidate will have a proven track record of success and job stability. They will be a highly motivated self-starter, energetic and possess a very positive attitude.
We want a dynamic self-starter who has worked successfully in the remote office of a company headquartered elsewhere. This position interfaces with senior executives and supports busy, traveling partners. In general, this function is responsible for all administrative functions and office logistics for these busy Managing Directors and their growing businesses. Among the duties included are: greeting candidates and clients as they enter and call our office, scheduling client and candidate appointments, helping partners prepare reports, coordinating travel, managing office tools and operations, event coordination, as well as other administrative duties that may be required.
Our ideal candidate will have strong communications skills with a pleasant, outgoing, customer service focused personality and excellent computer experience. Proficiency with Microsoft Word, Excel, Outlook, PowerPoint (is a plus) and Internet skills is required along with the ability to multi-task; and handle sensitive information with discretion. We’re after a take charge person with detail aptitude who is accountable, quick to learn and a team player
Executive Assistant Requirements
Ten + years of administrative experience supporting C-level executives in a customer service environment
Experience using Microsoft Office
o Excel
o PowerPoint
o Outlook
o Word
Strong Organization and Communication Skills
Professional business demeanor
o Excellent telephone skills
o Reception of vendors, customers and visiting associates
Project management experience with proven multi-tasking success
Problem solver who is detailed oriented
Reliable in maintaining strict confidentiality, both internally and externally
Assists in internal and external meetings
Processes mail, faxes, and email
Arranges and provides off-site event support
Arrange all travel and logistics for Managing Directors and their candidates
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
Maintains customer confidence and protects operations by keeping information confidential
Manages and tracks contracts, agreements and outgoing correspondence
Prepares and screens expense reports
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Creates PowerPoint presentations, which are utilized for both internal and external customers
Prepares memorandums, organizational charts, and confidential record filing
Follows established processes and procedures
A can-do attitude with a desire to actively participate in the success of the company
Company provides:
Health Insurance – employee is paid for by the company; additional family coverage available
Sick and vacation days
401K
Clean, very professional atmosphere with excellent equipment
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Nashville, Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, and The Woodlands.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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