Our Downtown Dallas, TX client is seeking an Executive Assistant to join their team on a contract to possible hire basis.
Maintains a professional, highly polished image at the front desk
Attend to and greet all visitors/guests-issue guest’s pass/parking validations
Provides primary typing support for memos, correspondence, reports, and all other documents
Coordinates all mail service activities such as: postage machine, courier and Federal Express mail services
Responsible for daily opening, date stamping and sorting of all mail, packages and deliveries
Update and maintain the various spreadsheets and contact Lists
Responsible for making monthly calendars and distributing them to the staff the last day of the month
Generate all Tenant communication (Ex: Holiday/Office) closure email correspondence to Tenants
Issue both small and large purchase orders- mail purchase orders to the vendor
Collect all employee time sheets and prepare payroll processing document for Financial Manager
Maintain accounts receivable check receipt log-record all checks received and mail to lock box
Copy all new tower and retail tenant certificates of insurance and file within computerized database. As well as, the lease file. Copy all service contract certificates of insurance to Tenant Service Coordinator to file in the service contract files.
Update pocket cards for all engineers and security personnel on an as needed basis
3-5 years experience as Executive Assistant
Ability to interface well with all departments within the company and to represent the respective executive officer in a highly professional manner
Possess a high degree of proficiency with MS Office products including Word, Excel, Access, and Power Point
Must be polished and VERY professional
Demonstrated ability to handle multiple tasks simultaneously
Exceptional organizational skills required
Ability to meet designated deadlines in high stress environment
Excellent written and verbal communication skills
Bi-lingual (English/German) huge plus
In order to speed up the interview process, we invite you to create a video profile for immediate review. “Video Resume” This tool is cutting the number of interviews it takes to get to the offer, so we welcome you to take advantage of this wonderful tool.
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.