Frontline Source Group – temporary staffing and direct hire firm – is looking for a C-Level Executive Assistant for our Irving, TX client for a Direct Hire opportunity.
The ideal candidate will be a self-starter who is able to effectively provide support in a fast-paced atmosphere with high demands on both the quantity and quality of work. The individual should require little direction, manage multiple active assignments at once and have the initiative to achieve flawless results. He or she will have a strong work ethic, the ability to provide the highest quality results, a commitment to reaching defined goals and measureable outcomes and an ability to learn quickly as well as adjust to multiple tasks and constantly changing priorities. The Executive Assistant will be responsible for maintaining calendars, contacts, phones, travel arrangements and itineraries, expenses, filings, special projects, as well as handling repetitive day to day tasks.
Responsibilities:
Maintain extensive calendars and contact data base; coordinate meetings with calendars of other internal and external executives and companies.
Schedule and manage the travel arrangements and complex expense reports; reconcile credit card statements. This will involve gaining an in-depth knowledge of the firm’s meeting, travel and expense policies and tools
Schedule meetings, conference calls and other events; coordinate/set-up logistics for the Executive.
Ensure Executives are prepared, organized and ready for all meetings and events (prep includes printing meeting materials, applicable biographies, maps, etc.).
Be aware of organizational objectives and internal relationships in order to prioritize projects and anticipate needs of the Executives.
Manage incoming calls and place outgoing calls as requested.
Manage incoming/outgoing mail daily; prepare letters for signature.
Maintaining/filing documents and help to maintain digital filing for the Executives
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications
Qualifications & Requirements:
Some college preferred but bachelor’s degree not required.
5+ years of Senior/C-Level Executive Assistant experience preferred.
High standards for quality work at a fast pace along with a high level of professionalism, confidentiality and integrity.
Able to handle stress and difficult situations with little or no direction. Must be able to anticipate next steps.
Capable of working in fast paced environment, requiring prioritization while being proactive and flexible.
High energy, positive, “can-do” attitude, flexible, team focused, detail-oriented with a high degree of initiative.
Strong verbal, written and presentation skills.
Excellent interpersonal skills.
Strong computer skills and technical knowledge including: proficiency in MS Office – Outlook, Word, PowerPoint, and Excel; use of iPad for meeting presentations; ability to set up technology for videoconferences and related experience required.
Overtime may be required from time to time – even weekends and nights to handle travel and other time sensitive projects.
Please visit us on the web at http://www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States.