Executive Assistant to the CEO – Houston Texas

Our Midtown area Houston, TX client is seeking an Executive/Personal Assistant to support the CEO.

Responsibilities:

  • Serve as a primary point of contact for personal staff, solicitations and collaboration requests of the CEO.
  • Take independent action on handling requests; determine the appropriate course of action, and act as a liaison between CEO, employees and external business contacts.
  • Accompany CEO as needed during fact finding/due diligence travel to provide administrative assistance for documentation purposes.
  • Create business documents, reports and presentations for Company meetings, vendor commitments and personal business opportunities.
  • Arrange and coordinate logistics of complex domestic and international travel plans. Prepare detailed itineraries to assure accuracy.
  • Develop internal procedures to maintain an effective filing system, both hard copy and electronic (DMS).
  • Handle highly confidential information with uncompromising discretion.
  • Schedule, organize and manage complex calendar/appointments.
  • Screen incoming calls, email and social correspondence.
  • Oversee personal properties, automobiles and domestic help, including but not limited to interior design, maintenance, and personal staff.
  • Administer personal accounts payable, bank and credit card reconciliations and prepare monthly financial reports as requested.
  • Execute personal tasks including but not limited to making reservations, picking up dry cleaning, party planning and errand running.
  • Perform a variety of other, related, duties as needed.

Requirements:

  • Bachelors Degree
  • 7+  years prior Executive Assistant experience supporting a high profile, senior level executive
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio)
  • Proficiency in Quickbooks (Invoicing, tracking payables, custom reports, etc…)
  • Familiarity with Document Management Systems
  • Superb leadership skills, including the ability to think strategically, beyond day-to-day issues
  • Exceptional communication skills – written, verbal and interpersonal
  • Ability to multi-task, balance competing priorities and complete unexpected assignments
  • Polished and posed with professional mindset
  • Comfortable in a high-change and ambiguous environment
  • Exceptional discretion in handling confidential information
  • Flexible with ability to be “on-call” and/or work evenings and weekend
  • Ability to travel up to 25%

Please visit us on the web at www.frontlinesourcegroup.com

INTERESTED? CLICK HERE TO APPLY!

Equal Opportunity Employer, M/F/V/D.  Candidates must have authorization to work in the U.S.  Clients will not sponsor visas.

Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.

Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements.  We work with clients and candidates in all areas of the United States and Canada.

Digg This
Reddit This
Stumble Now!
Buzz This
Vote on DZone
Share on Facebook
Bookmark this on Delicious
Kick It on DotNetKicks.com
Shout it
Share on LinkedIn
Bookmark this on Technorati
Post on Twitter
Google Buzz (aka. Google Reader)