Our Midtown area Houston, TX client is seeking an Executive/Personal Assistant to support the CEO.
Responsibilities:
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Serve as a primary point of contact for personal staff, solicitations and collaboration requests of the CEO.
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Take independent action on handling requests; determine the appropriate course of action, and act as a liaison between CEO, employees and external business contacts.
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Accompany CEO as needed during fact finding/due diligence travel to provide administrative assistance for documentation purposes.
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Create business documents, reports and presentations for Company meetings, vendor commitments and personal business opportunities.
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Arrange and coordinate logistics of complex domestic and international travel plans. Prepare detailed itineraries to assure accuracy.
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Develop internal procedures to maintain an effective filing system, both hard copy and electronic (DMS).
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Handle highly confidential information with uncompromising discretion.
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Schedule, organize and manage complex calendar/appointments.
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Screen incoming calls, email and social correspondence.
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Oversee personal properties, automobiles and domestic help, including but not limited to interior design, maintenance, and personal staff.
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Administer personal accounts payable, bank and credit card reconciliations and prepare monthly financial reports as requested.
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Execute personal tasks including but not limited to making reservations, picking up dry cleaning, party planning and errand running.
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Perform a variety of other, related, duties as needed.
Requirements:
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Bachelors Degree
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7+ years prior Executive Assistant experience supporting a high profile, senior level executive
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Proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio)
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Proficiency in Quickbooks (Invoicing, tracking payables, custom reports, etc…)
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Familiarity with Document Management Systems
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Superb leadership skills, including the ability to think strategically, beyond day-to-day issues
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Exceptional communication skills – written, verbal and interpersonal
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Ability to multi-task, balance competing priorities and complete unexpected assignments
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Polished and posed with professional mindset
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Comfortable in a high-change and ambiguous environment
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Exceptional discretion in handling confidential information
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Flexible with ability to be “on-call” and/or work evenings and weekend
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Ability to travel up to 25%
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.