Our Stafford, TX client is seeking a contract to hire Executive Assistant to support the Vice President of Sales.


  • Provides business management assistance to the VP of Sales.
  • Provide sales and marketing support and fulfillment to the VP and sales staff.
  • Consolidate Client Visit Reports, highlighting current and future activity, trends and any other relevant information, such as threats or competition.  Prepare weekly Client Visit Report summary.
  • Monitor/ review all sales report- generate sales performance analysis documents. Compare to annual sales budget, and provide variance summary/ analysis. Manage Salesforce database and enter Client Visit Report and business card contract data in Salesforce.
  • Manage Consignment Agreements, inventory of Consigned tools with customers, and obtain monthly Consignment charges.
  • Obtain Rig Reports and gernate “look ahead/forecast” of activity.
  • Identify and develop leads, areas/ markets.
  • Send literature/ brochures to contacts and leads.
  • Create and send quotations to clients, and follow up to determine the final outcome.
  • Prepare and send MSA (Master Service Agreement) to clients, and maintain database/ list of MSA’s on file.
  • Take tool orders from customers calling in- ship and receive tools to customer’s locations.
  • Provide/ manage follow up to sales visits via letters and phone calls.
  • Conduct marketing phone/ email/ letter based sales and lead generation.  Send out mailers to prospective clients.
  • Coordinate marketing materials, letters, price lists, etc. that will be viewed by end user.
  • Manage inventory of uniforms, shirts, customer giveaways, Christmas gifts etc.
  • Assist in Certification program.
  • Research industry related publications and websites for updates and sales leads.
  • Coordinate and manager trade show participation. OTC, LAGCOE etc.
  • Coordinate submission of technical papers.
  • Coordinate and provide newsletter stories for review and publishing.
  • Monitor and evaluate the benefits of attending various industry trade shows.
  • Maintain Certified Operator data base.
  • Screen and review all incoming mails.
  • Enter RTA’s in data base. Manage cased whole and open hole RTA files.  Save open hole files on server.
  • Answer main phone lines.


  • 5+ years of experience in a similar role.
  • MS Office is required.
  • Oil and gas industry experience is required.
  • Salesforce and Discovery Solutions experience is huge plus.
  • Excellent communication skills both written and verbal.

Please visit us on the web at www.frontlinesourcegroup.com





Equal Opportunity Employer, M/F/V/D.  Candidates must have authorization to work in the U.S.  Clients will not sponsor visas.

Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.

Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements.  We work with clients and candidates in all areas of the United States and Canada.

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