Our Midtown Houston, TX client is in search of a Legal Assistant / Secretary to join their front office administrative team and support their legal department. This is a Direct Hire opportunity.
Amazing opportunity to work for dynamic, technology-driven firm with a great work environment. Position offers long term stability, an aggressive pay-for-performance bonus program, competitive pay and a great benefits package which includes perks, such as company paid lunch every day of the week and a 20 minute massage each week.
Assist in various facets of litigation, e.g., hearing notebooks, calendaring, meeting scheduling, deposition and hearing summaries, de-duplicating and eliminating paper files (to the extent possible), and maintaining well-organized electronic files
Develop and maintain the vendor contract management system.
Develop and maintain the NDA contract management system.
Develop and maintain the overall company contract management system including intercompany agreements
Monitor performance of contracts and pertinent dates (e.g., renewal and termination windows) to ensure compliance and proper termination as appropriate
Update and maintain signed Confidentiality Agreements with each team member, securing original signatures in conjunction with the HR department
Make travel arrangements
Greet callers and visitors in a warm and professional manner; exercise good judgment in determining urgency of calls and routing of calls (e.g., email message, transfer to cell phone, route call to alternate person, etc.)
Receive, open, distribute and file correspondence in a timely manner; exercise good judgment in determining urgency of correspondence and ensuring appropriate personnel are advised as needed
Prepare reports, contracts and correspondence (including drafting routine correspondence and other documents) for approval and signature
Prepare and monitor, throughout the year, the legal department budget
Track and analyze specific legal department expenses
Analyze outside counsel expenses including tracking individual attorney hours and total percentage of hours billed for each project or engagement
Prepare spreadsheets and PowerPoint presentations as needed
Manage updates for law books
Perform other administrative legal duties as required
This position will also provide cross-coverage for other members of the Administration department, including serving as back-up for the following functions:
Provide cross-coverage of main phone line
Receive, sort and distribute incoming mail, packages and faxes, manage package shipping
Set-up conference rooms for meetings and re-set at conclusion of meetings as necessary
Assist with administrative tasks such as photocopying, faxing and filing as requested
Assist with event planning and coordination
Control access to the office and require compliance with security policies and procedures
Perform other cross-coverage administrative duties as required
Bachelor’s degree or equivalent required
Minimum of five years legal assistant/secretary/document management experience preferred
Previous technology company experience a plus
Desire to work on a team and collaborate with others; desire to assist others
Excellent verbal and written communication skills
Initiative to suggest and drive implementation of improvements to processes and procedures
Good conflict resolution skills
Demonstrated ability and desire to exercise discretion with confidential information
Self-motivation for recurring duties and keeping department organized and files up-to-date
Ability to type a net 50 WPM
Proficiency in MS Word, PowerPoint, Excel and Outlook
Ability to prepare and review documents requiring strong attention to detail in a timely manner
Ability to manage both unscheduled projects and ongoing responsibilities in a timely manner
Notary Public or ability to become a Notary Public
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.