Our client in Dallas, TX Is looking for a Legal Secretary. The selected candidate will have the following skill set:
This position performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents.
Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc.
Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
Coordinates travel arrangements.
Maintains physical and electronic files, contacts, and maintains dockets of cases for attorney.
Coordinates meetings and appointments, and properly receives clients/guests, as requested. Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments).
Takes dictation and transcribes, composes correspondence for client-related matters.
Prepares minute books and closing binders, as needed.
Handles incoming and outgoing mail.
Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent.
Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse, title company, bank or other entities.
Performs other related duties as needed or assigned.
The legal secretary reports directly to the Office Administrator or appropriate Human Resources representative, and indirectly to assigned attorneys.
Must have three to five years of experience working in a mid- or large-sized law firm. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. Working knowledge and experience with the Firm’s technology and applications strongly preferred (DeskSite, Interaction, Chrome River, etc.). Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred. Prior experience supporting more than one attorney is required.
The legal secretary should possess a high school diploma. Two years of college or equivalent preferred, but not required.
Microsoft Office 2010 (Proficient Word, PowerPoint, Excel and Outlook)
Ability to be analytical
College degree or some college and/or a paralegal certificate
Typing 75 wpm or higher
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.