Our Downtown Houston, TX client is seeking a contract Legal Secretary.  Under general direction, performs a variety of complex and responsible secretarial and legal work.  This classification performs secretarial and legal assistance in the City Attorney’s office. It is distinguished from the class of Executive Secretary in that the work is specialized and requires knowledge of the preparation and processing requirements of legal documents, legal terminology, civil procedures and discovery, sources of law and the court system.

Responsibilities:

  • Establish and maintain attorney calendar, including scheduling meetings, follow-up appointments, etc.
  • Measures:  Timeliness, completeness and accuracy.
  • Receives and transcribes legal dictation.
  • Measures:  Timeliness, completeness and accuracy.
  • Types a variety of reports and legal documents for which knowledge of legal terminology is required.
  • Opens and maintains legal files.
  • Measures:  Files are maintained according to accepted legal practices.
  • With attorney supervision, researches, prepares and files legal documents with courts and other agencies.
  • Measures:  Timeliness, completeness and accuracy.
  • Provides case management assistance and tracking of litigation.
  • Composes a variety of correspondence.
  • Measures:  Correspondence is accurate, informative and grammatically correct.
  • Reviews and/or approves legal documents for recordation or disposition.
  • Compiles data from various sources for incorporation into special and periodic reports.
  • Screens and responds to inquiries from existing and potential clients as well as the general public
  • Measures:  Information is accurate and courteously dispersed.
  • Assists in preparation and monitoring of office budget.
  • Collaborates with others in office management; coordinates office support staff in terms of responsibilities.
  • Measures:  Demonstrates organizational skills.
  • Performs related duties as assigned

Qualifications:

  • Knowledge of Legal terminology, legal forms and documents, legal practices and procedures, litigation, legal calendaring.
  • Ability to Interact effectively with the public and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction, and use good judgment to make decisions appropriate to this level of responsibilities; review legal documents and identify inaccuracies or omissions; draft basic legal documents using proper procedures required by statutes and rules of court; be familiar with all phases of Texas court procedures, including venue, jurisdiction, pleadings, motions, appeals and the proper means and forms by which matters are submitted to the court system; compose correspondence and write reports using correct English, spelling, grammar and punctuation; pay attention to detail in all work to be performed, and see work through to its logical conclusion.
  • Operate a personal computer and word processor, and type a net of 50 WPM. Proficiency is required with Microsoft Office, including Microsoft Outlook.
  • Any combination of training and experience that provides the required knowledge, skills, and abilities is qualifying; typical education would include a high school diploma, or equivalent and legal secretarial/legal assistant course work.
  • Minimum five years of responsible relevant secretarial work in a law office; OR completion of qualifying legal secretary or legal assistant course work in a recognized business school or college, and two years law office experience.

Please visit us on the web at www.frontlinesourcegroup.com

INTERESTED? CLICK HERE TO APPLY!

Equal Opportunity Employer, M/F/V/D.  Candidates must have authorization to work in the U.S.  Clients will not sponsor visas.

Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.

Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements.  We work with clients and candidates in all areas of the United States and Canada.

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