Our Austin, TX client, a Creative Agency, is seeking an Office Manager / Personal Assistant on a contract to hire basis.
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Fun and highly creative ad agency and production company is looking for a Personal Assistant /Office Manager to manage the day-to-day activities of company. Job skills are extremely important but more important, this person must be extremely organized, a self-starter, a great communicator, excellent problem solver and able to “jump in” and do what it takes to get the job done.
Duties include:
– Answering calls/emails
– File and maintain corporate documents, records, and reports.
– Manage and maintain executive’s schedules (travel arrangements, etc.)
– Conduct correspondence, including faxes, email, setting up calls for executive.
– Maintain and update office contact database
– Prepare memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software.
– Organizing and supervising the company accounts including invoicing, receiving payments and making payments to sub-contractors.
– Accounting/bookkeeping / bills
– Keeping office clean, organized and maintained.
– Organizing events/engagements/meetings
– Online research
– Business/Personal Errands
– Other similar duties as needed
Requirements:
– Proficient with MS Office and Computers, the internet, word processing, spreadsheets etc.
– Proficient in research, organization, planning and management
– Must be extremely organized with the ability to create new organizational systems
– Must have own transportation, a car will be needed to complete business and personal errands
– Must have the ability to anticipate problems before they happen
– Excellent problem solving skills
Desirable Qualities:
– Flexible/versatile
– Articulate / clear, concise correspondence
– Results oriented / resourceful
– Advanced knowledge of Excel, QuickBooks, Filemaker
– Opportunities for advancement exist.
– Compensation will depend on experience and may include a performance-based incentive portion.
– Monday-Friday, 9-6 and some off hours for Personal Assistant duties
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
Frontline Source Group is a proud sponsor of www.jobertalk.com. Please visit the site to get involved with social job networking across the web.
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