Operations Coordinator – Dallas TX

Our Dallas, TX client is seeking a contract to possible hire Operations Coordinator.  The Operations Coordinator will effectively manage the administrative and operational components.

Serve as the receptionist greeting the public, providing information, and answering inquires
Manage office operations by developing systems and employing communication structures that maximize efficiency on a daily basis for all staff members
Manage facilities to enhance brand identity, productivity, and staff satisfaction, including maintenance of office technology and efficient use of office space and resources
Act as a liaison to building management and vendors
Welcome new staff members to the team and ensure that they have appropriate materials to operate effectively
Provide administrative support for the staff including and up to date project management system to coordinate all key activities with deadlines and person responsible
Coordinate with SMU support staff for administrative functions
Create and manage internal and external appointment – maintaining an organization-wide calendar for the staff
Coordinate technology related needs including virtual storage and future needs
Handle general office needs such as answering the phone, making copies, filing, mailing documents, and managing team supplies
Coordinate travel including researching and purchasing flights and hotels, and ensuring that the travel arrangements are both cost and time efficient
Maintain detailed, accurate, and up-to-date contact database
Prepare invoices for payment, travel, events, and other reports
Collect credit card receipts and maintain a monthly spreadsheet log of credit card expenses for accountant
Support the coordination of outside speakers and consultants in arrangements for materials, travel, and logistics.
Coordinate event logistics (location, food, materials, and supplies)
Develop reports, presentations, and tracking tools in MS Excel, PowerPoint, and Word
Drive and participate in special projects to support the team goals
Assume a proactive role in increasing the efficiency and organization of the office
Assist Director of Operations and Human capital in the areas of Human Resources, Systems Management, Performance Management, and Event Planning
Assume a proactive role in increasing the efficiency and organization of the CEO, President and Co-Founder
Access to and manage the CEO, President, and Co-founder’s calendars, schedules, contacts, and priorities
Provide administrative support including scheduling meetings and conference calls, tracking and managing correspondence, and processing expenditures

Bachelor’s degree is required
1+ successful work experience in an administrative role is required, preferably in an office environment
Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook)
Strong technical aptitude with the ability to learn new software quickly, as the person in this role will be responsible for tasks technical in nature
Strong interpersonal, verbal, and written communication skills to effectively communicate with a wide range of constituencies
Excellent organization skills and attention to detail
Excellent customer service orientation and work ethic
Strong organizational and time management skills to effectively handle multiple tasks and projects and be able to prioritize them
Ability to make informed and timely decisions by using sound judgment to prioritize actions
Skill in logistics and planning
Strong problem solving skills with the ability to solve problems independently as well as seek assistance when necessary
Tenacity and the ability to be flexible to changing duties with the ability to respond to new priorities
Ability to work independently with minimal supervision as well as collaboratively with others is essential
Familiarity with electronic filing and storage is desirable
Extremely comfortable taking constructive feedback and incorporating feedback into ongoing professional and development goals
Ability to operate effectively and efficiently across multiple complex projects and priorities to reach and exceed ambitious goals in a fast-paced, deadline-driven environment

Please visit us on the web at http://www.frontlinesourcegroup.com


Equal Opportunity Employer, M/F/V/D.  Candidates must have authorization to work in the U.S.  Clients will not sponsor visas.

Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).

Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements.  We work with clients and candidates in all areas of the United States and Canada.

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