Our Brentwood, TN client is looking to hire an Executive Administrative Assistant to support a fast-paced department consisting of one VP and 10 team members.

POSITION RESPONSIBILITIES:
The job duties will require advanced administrative support to members of an Executive Team. All work is of a confidential and complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.

  • Requires ability to exercise independent judgment.
  • Maintain and coordinate schedules, calendars, and meeting requests for 5 senior executives
  • Occasional backup for 2 additional execs during absence of another executive assistant
  • Responsible for maintaining sensitive files and records
  • Coordinates heavy travel schedules
  • Arrange meetings, conference calls, maintaining busy calendars for executives.
  • Create power point presentations
  • Maintain supply levels and orders supplies and materials within the department budget.
  • Compose correspondence, memos and letters.
  • Process expense reports, check requests and timekeeping (as needed).
  • Coordinate pre-consulting calls with hospitals and Project Management Office.
  • Coordinate logistics of  regional conferences
  • Recording minutes of monthly meetings.
  • Performs other misc. office duties such as reviewing mail, answering emails and voice mails

KNOWLEDGE, SKILLS AND ABILITIES:

  • Highly prefer experience working with AI software ( American Institute of Architects) software
  • Ability to handle multiple, high-priority tasks efficiently and in a timely manner.
  • Strong organizational skills and ability to prioritize work load.
  • Able to readily adapt to work prioritization changes.
  • Ability to think and operate independently with minimal supervision.
  • Ability to handle moderately complex assignments with direction but minimal supervision.
  • Highly developed interpersonal, organization, written, verbal, presentation, coordination, and multi-tasking skills.
  • Ability to handle all situations with professionalism and a positive attitude and be able to effectively communicate with individuals at all levels of the organization.
  • Strong written and verbal communication skills and demonstrated ability to keep stakeholders informed about project status and prioritization changes.
  • Ability to operate computer to access email, electronic calendars, and other basic office software.
  • Proficient with the Microsoft Office suite of applications (e.g. Word, Excel, PowerPoint).
  • Willingness to become familiar with and use Lotus Notes, QIX, SalesForce and E4SE systems.

Please visit us on the web at www.frontlinesourcegroup.com

INTERESTED? CLICK HERE TO APPLY!

Equal Opportunity Employer, M/F/V/D.  Candidates must have authorization to work in the U.S.  Clients will not sponsor visas.

Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.

Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements.  We work with clients and candidates in all areas of the United States and Canada