Frontline Source Group – temporary staffing and direct hire firm – is looking for a Traffic and Purchasing Specialist for our Nashville, TN client on a temp to hire basis.
Job Responsibilities:
TRAFFIC
Receive all tickets and review for accuracy. Discuss issues/corrections needed with PM’s
Distribute all tickets to the appropriate next department and input hand-off date onto the WIP
Print daily order report and compare with WIP. Contact project managers about any missing from WIP
Work detailed Aged A/R Report and contact customer’s about their past due accounts
Input invoice dates onto the WIP and move them to the invoiced tab on the WIP
File invoices
PURCHASING
Receive/analyze tickets with special orders (“SO”s) to ensure all necessary information is on ticket for ordering
Review inventory item codes to ensure all items are coded correctly in the system for accounting
Input correct Sales Department and Product Codes into new SO items
Create vendor Purchase Orders and send/issue PO through appropriate vendor method
Follow-up on POs with vendors until you receive an order confirmation with ship or delivery dates
Review the vendor Order Acknowledgement against the original PO and discuss any price or product/finish discrepancies with vendor and/or project manager
Asses Order Acknowledgements for opportunities to increase company or job profitability (i.e- request multiple POs be sent together to save on shipping/freight, requesting deeper discounts on larger orders, etc.)
Enter all POs on the Delivery Schedule, and update Delivery Schedule with all ship and delivery dates and/or changes in order to keep all departments informed of product status
Note PO number for each “SO” item on the blue ticket for reference by other departments
Hand off the blue ticket to the next department to receive and input purchasing and hand-off dates onto WIP
Responsible for creating Punch and Warranty tickets when needed
Responsible for ordering and handling all replacement, damage, or punch list items with vendors and installation manager
Keep purchase order listing from current
Review and discuss questions regarding purchase orders & AP
Make check requests as needed so we can get purchase orders shipped that are holding for payment
Check in all vendor invoices and post receipt to the received delivery schedule
Keep credit card excel spread sheet up to date
Handle all freight requests and issue all freight arrangements and correspondence
Provide PO and associated expenses for all new inventory purchases
Do daily delivery log report and verify all items have been received in by the warehouse that are listed on the PO. Distribute one copy each of log report to install and production managers.
MISCELLANEOUS
Order office supplies when requested
Filing, Answer the phone, Typing, Faxing, Emailing, Calling
Check in and distribute all incoming mail, put customer account number on all checks
Job Skills:
Must be detail-oriented and review work thoroughly
Must be extremely organized and efficient
Must have strong time-management skills
Must be able to manage multiple tasks and jobs simultaneously
Must be able to work in a fast-paced environment
Must possess strong communication skills, both written and oral
Must be proficient in Microsoft Office, Microsoft Excel and Outlook
Drug free workplace
2 years experience preferred
High School Diploma or GED
Please visit us on the web at http://www.frontlinesourcegroup.com
INTERESTED? CLICK HERE TO APPLY!
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States.