Our Brentwood, TN client is looking for an Administrative Assistant for a temp to possible hire opportunity.
Responsible for the administrative needs of the office and property management team assuring a high level of professionalism and supports the client’s goals, values and philosophy by exhibiting the following behaviors: Excellence, quality service, commitment and accountability. As a member of the team, performance includes demonstration of the following accountabilities: Communication, teamwork and job knowledge.
POSITION SUMMARY
The Property Administrative and Operations Coordinator (Administrative Assistant) is the primary contact for tenants and vendors for the company. This position provides full administrative support, acts as the maintenance dispatcher and administrative assistant to the President, Vice-President, Property Manager and Assistant Property Manager. The Property Administrative and Operations Coordinator supports the Company through teamwork with all departments. The position also ensures the operation of the office is organized and efficient.
PRIMARY DUTIES AND RESPONSIBILITIES include the following:
Provides full administrative support, including answering incoming calls and directing as necessary, greeting and directing office visitors.
Responsible for maintaining the appearance of reception area and conference room.
Makes coffee, maintains kitchen area and orders and stocks all kitchen needs. – Schedule and coordinate meetings/special events as requested.
Takes work orders and dispatches maintenance technicians as needed
Coordinates vendors and services to the properties.
Take notes and maintains documentation and reports for/from staff meetings.
Provides all administrative assistance to the President, Vice-President and Property Management.
Ensures office is stocked with company letterhead/logo items, general office supplies and other required items.
Oversees the hardware, software and network of all office equipment, cell phones and telephones for company; maintains office equipment, warranty information, repairs, supplies and maintenance.
Assists property management with maintaining vendor and building certificates of insurance.
Handles maintenance requests, logs into property management maintenance software, prepares workorders, dispatches technicians as required and follows up per established procedures.
MINIMUM REQUIREMENTS:
High School diploma/GED equivalent
Business degree a plus but not required
Two years office/administrative experience
Proficient in all Microsoft Office products (word, excel, outlook,publisher)
Strong organization skills; detail oriented
Strong verbal/written communication and presentation skills
Ability to work well with others, give and take direction and to interface with decision makers in a professional manner
Strong interpersonal skills
Proven record of excellent internal and external customer service.
Please visit us on the web at http://www.frontlinesourcegroup.com
INTERESTED? CLICK HERE TO APPLY!
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.