Our Southeast Houston, TX client is seeking a contract to possible hire Accounts Payable Supervisor.
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Summary:
Assist Accounts Payable Manager in overseeing the responsibilities of the Accounts Payable department.
Take the lead in going one step further to ensure that all duties are completed. Lead A/P Clerks by example by sharing knowledge and expertise.
Be as self motivator that can effectively communicate and provide Accounts Payable services remotely from a central office. Detail orientations with analytic capabilities are required to properly provide oversight and control to the payables functions. Demonstrate a high degree of accuracy and understanding of Sarbanes Oxley. Possess the ability to analyze processes for identification of opportunities to streamline procedures, provide superior service and contain costs.
Duties:
- Accomplish accounts payable human resource objectives by orienting, training, and coaching team members. Adhering to and ensuring team member adherence to policies and procedures.
- Meet accounts payable operational standards by contributing accounts payable information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
- Pay invoices by verifying invoice coding; verifying transactions; scheduling disbursements; obtaining authorization of payments according to the Delegation of Authority.
- Resolve account discrepancies by evaluating and approving investigations; resolving special cases; authorizing stop-payments.
- Maintain financial security by following internal accounting controls.
- Protects organization’s value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Accomplishes accounting and organization mission by completing related results as needed.
- Problem solve and troubleshoot in support of the A/P Clerks. This position also requires training new team members and continues to educate current team members.
- Big picture thinker that will be proactive when it comes to deadlines and heading off potential problems.
Daily duties may include:
- Printing and voiding A/P checks.
- Provide support and is a back-up function for duties performed by the A/P Manager.
- Review invoices, looking for legitimacy, accurate coding, appropriate approval, and to ensure that the correct amount is paid.
- Code and batch invoices when appropriate.
- Enter invoices into the A/P software system, audit work output.
- Respond timely to telephone inquiries from vendors, branch offices, or HQ about invoice payment and coding.
- Research accounts with vendors, looking for over or under payments. Using the filing system, imaged document retrieval spreadsheets, etc. to complete these projects.
- Prioritize processing of invoices requiring immediate attention, including, but not limited to, utilities, expense reports, customer refunds, and phone bills, fuel, etc.
- Participate in the screening of new hire candidates.
- Process recurring invoices for payment
- Coordinate imaging and record retention activities.
- Other duties as assigned
Responsibilities:
- Problem Solving and Resolution of Invoices
- Effectively communicate invoice issues with operations staff (purchasing, receiving, quality, executive assistants, etc.)
- Assist in coordination of efforts to resolve issues accurately with staff or operations.
- Coordinate weekly check runs
- Manage special projects
- Provide Oversight for Sarbanes Oxley compliance
- Identify opportunities for process improvement and gaining efficiency to increase productivity of department and assist in their implementation.
- Continuously analyze costs and provide suggestions for potential savings
- Provide Quality Control oversight on inputs
- Review Invoice Registers and Review Check Registers
- Resolve more complicated invoice processing issues encountered by team members
- Adhere to Month End closing schedules
- Manage national supplier accounts and purchasing programs (P Cards, consolidated bills, etc.)
- Oversee supplier maintenance / obtaining W-9’s
- Assist staff as needed
- Other responsibilities as assigned
Education/Aptitude:
- High School Diploma with 10 years of accounts payable experience (or) Associate’s Degree with 6 years of accounts payable experience (or) Bachelor’s Degree with 3 years of accounts payable experience.
- Knowledge of Sarbanes Oxley and its relation to payables.
- Industry experience is a plus.
- Microsoft Office
- Intermediate Excel
- Fluency with Outlook
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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