Frontline Source Group – temporary staffing and direct hire firm – is looking for an Executive Assistant for our Dallas, TX client on a contract basis.
Position Highlights:
This position assumes primary support responsibilities for the Firm’s President and CEO and for the Firm’s Creative Principal and Chairman.
The Executive Assistant will assist in the accomplishments of the Executives’ daily work and general job responsibilities to achieve the established goals and objectives of the Firm. The Executive Assistant will assist in achieving maximum efficiency of the Executives and ensure smooth operations.
Responsibilities:
Data processing including organizing, developing and preparing correspondence
Maintain chronological file keeping records of all correspondence
Organize, develop and prepare project documentation
Prepare spread sheets as required
Ensure Executives’ laptop, iPads, and iPhones are ready for travel
Provide detailed written instructions to Executives when new software or hardware equipment are installed
Coordinate with Director of IT to ensure connectivity and access
Answering and directing phones according to established procedures
Ensure messages are accurately conveyed in a timely manner
Communicate daily updates to Executives via email at the end of the day
Receive, prioritize and sort internal and external mail according to established procedures
Expedite mail as needed, coordinate package receipt, send express mail
Orchestrate standing meetings for President/CEO
Heavy calendar management, meeting planning, and calendar monitoring
Coordinate travel, prepare itinerary information, provide copies of all itineraries as required
Assist Executives with special projects as required (Awards Events, Client Events, etc.)
Represent Executives at meeting as required
Requirements:
HS Diploma required, Bachelor’s or Associate’s Degree strongly preferred
5+ years experience assisting C Level Executives
Strong Microsoft Office Suite skills (Word, Excel, Powerpoint, etc.)
Proficient with iPhone, iPad, Go To Meeting and current note taking apps
Communicates clearly and concisely
Quickly grasps new routines and explanations
Works harmoniously and effectively with other
Committed to organizational goals
Calm, competent, demonstrates self-discipline
Proactive and eager to please with excellent multi-tasking skills
Works as a team player
Please visit us on the web at http://www.frontlinesourcegroup.com
INTERESTED? CLICK HERE TO APPLY!
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States.