Our Northwest Houston, TX client is in need of an Executive Assistant for a Direct Hire opportunity.
Relationships:
The Executive Assistant reports to the Executive Vice President of Global Operations.
Responsibilities:
Provide business management assistance to the Executive Vice President of Global Operations.
Assist with Rental Tool Agreement files, and associated activities such as shipments etc.
Manage Vehicle maintenance / mileage gas Tracker.
Manage the Cintas coverall / uniform contract for field offshore/onshore personnel.
Coordinate drug screening and new employee orientation.
Organize local accommodation and transport for ISI employees/visitors.
Assist with international shipping, coordinate freight forwarders and create commercial invoices.
Conduct monthly safety meetings.
Update Quality Management System to meet new requirements.
Prepare process maps / flow charts using Microsoft Visio.
Prepare expense reports.
Order office supplies.
Manage the on call schedule for the Houston facility.
Maintain the Houston facility needs. Work with landlord, building maintenance etc.
Requirements:
5+ years of Executive Administrative experience
Oil and Gas experience is highly preferred
Very strong Microsoft Office skills
Experience with calendaring, expenses reports and travel arrangements
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.