Our Houston, TX client, located in the Galleria area, is in need of a Temporary Administrative Assistant. This position is estimated to last approximately 3 to 4 weeks, to fill in for another employee who will be out of the office.
Duties include but are not limited to:
Reception:
Open Switchboard at 8:00am, close at 5:30pm
Supervise the reception area
Collect/process and distribute mail
Process incoming checks
Monitor attendance and send to corporate office in NY
Order supplies
Scanning:
Scan all documents for each department
Verify number of pages before scanning
Communicate with Account Executives or Associates on discrepancies with profiles
Box and file for storage – help with organizing destruction of documents 6 months and older
Office Services Liaison:
Coordinate facility services and repairs with building management
Ordering supplies and interacting with local vendors for repairs and maintenance
Coordinate meeting logistics including booking and preparation of conference rooms, setup audio/visual equipment appropriate to meeting needs
Supervise the file and scanning process to ensure compliance with the company policy in relation to document imaging and record retention
Ensure that the office is kept orderly, clean and well-maintained
Updating and overseeing the branch phone tree and coverage paths
Administrative Support to Other Departments:
Help edit PowerPoint presentations
Bind proposals and presentations
Help fold certificates for P&C Renewals.
Schedule Breakfast/Luncheon meetings
Copy client policies or other information to CDs
Monitor Electronic Fax Mailbox and distribute faxes as they come in
Shred confidential documents
Coordination of travel arrangements with Company’s travel coordinator
Scheduling for office visitors
Other projects as needed
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.