Our Austin, TX client is in need of an Administrative Assistant for a Contract to possible hire opportunity.
Duties:
Provide phone back up for all other offices, as needed
Open, stamp and distribute all incoming mail
Prepare mailing labels and address envelopes for all outgoing mail
Assist with Seminars / Webinars by create and send e-vites to clients and track RSVP’s
Maintain and update all seminar room calendars (almost daily)
Maintain the vacation calendar (monthly)
Maintain the Marketing library; labeling each item and tracking in an excel spreadsheet; pull/re-file items
Requirements:
Five years experience supporting multiple teams in an aggressive and highly technical environment
Advanced proficiency in Microsoft Office applications, especially Excel, Word and PowerPoint – must have very strong Word editing skills
Strong communication skills, written and verbal
Ability to negotiate multiple project assignments to meet tight, competing deadlines
Strong organizational skills, multi-tasking, attention to detail, proofreading
Experience scheduling appointments and calendaring in Microsoft Outlook
Reliable attendance is an absolute must. Hours are 8 AM to 5 PM, with some overtime.
Dress is business casual on most days, will receive prior notice if traditional business attire is required for meetings or special occasions.
An attitude of service and a strong sense of urgency to manage work load
A background in Engineering/Architecture support or support of teams in a billable hours environment
Formal secretarial training and/or CPS or CAP certification
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.