Our Ft Worth, TX client has reached out to us to search for an Administrative Assistant to support the Director. This is a contract to hire opportunity that needs to start immediately.
Job Duties:
Assist in the creation of monthly Reports with inputs from the Managers
Must be knowledgeable and proficient in the latest versions of Microsoft Office including Word, Excel and PowerPoint.
Must have familiarization with Deltek or similar automated management systems such as SAP.
Assist remote work site administrative employees with employee administrative and payroll issues to include entries in the Deltek Human Resources and E-Time modules. The employee data is subject to the Privacy Act and the Administrative Assistant shall comply with all requirements regulating use, safeguarding, and disclosing this information
Procure needed office supplies using a corporate purchase card and maintain system entries for approvals and monthly reconciliations.
Assist work sites as needed in coordinating employee travel and later reconciliations.
Must be able to work independently in absence of supervision in the office
The Administrative Assistant shall provide other administrative support such as:
Be familiar with Collective Bargaining Agreements (CBAs) requirements.
Create requisitions for P card (purchase card) usage. Allocate funds to correct charge codes on various purchases at the bank and reconcile bank transactions.
Input employee labor hours in the E time (time collection) system on an as needed basis.
Review all outgoing and incoming documents and correspondence for accuracy.
Assist with FMLA and disability requests.
Act as a liaison between the work sites and corporate HR/Payroll for issue resolution.
Maintain employee automated records and process all ESC (employee status changes) such as termination, promotions, leave of absences, return from leave of absence, demotions, new hires, re-hires, change of address, name change, phone number, and subcontractors.
Process military leave differential.
Process leave adjustment forms for leave accruals.
Process retro request forms for promotion or certification pay.
Run various reports in Cognos to check employee set up, time entry and other issues with HR and Payroll.
Research, and if necessary, process payroll issues.
Weekly auditing of timesheets that are sent from the site admins.
Update weekly staffing report and monthly crew sheet to Director and Program Managers. This report allows us to report on site layoffs and new hires.
Weekly reporting on Approver and Signing Verification report.
Keep abreast of issues, commitments, laws, and policies.
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.