Our Houston, TX client, located in the Galleria area, is in need of a Part Time Bilingual Front Desk Coordinator for a Contract to Hire opportunity.
ESSENTIAL FUNCTIONS & RESPONSIBILITY:
General Office
Make appointments, coordinate meetings, and arrange hotel and airline reservations for supervisors and staff
Develop and maintain computerized spreadsheets and databases to enter information and generate reports
Distribute mail and faxes to employees;
Petty Cash – responsible for petty cash box.
Grocery – inventory, shop and maintain organization
Office Supplies- Inventory , Ordering. Stocking, Organizing
Collect Required Monthly Reports and send to Corporate
Maintain Office –
Set up organizational system and maintain
Kitchen, copy center, offices stocked and clean
Coordinate day to day function and maintain well- organized office
Communication with Corporate Office Mgr – repairs and general issues
Utilities
Vendors
Mail
Equipment
ADDITIONAL DUTIES AND RESPONSIBILITIES:
Payroll – Houston
PPE Inventory ,Issuance and Documentation
Employees Photo and Badges
New Hire Administration- scheduling , Applications , I-9 and Paperwork
Payroll Forms- Support Superintendents and PM
Payroll checks – Receive on Thursdays from FEDEX
Unclaimed Checks- log and return on Monday
Original Time sheets- Collect , scan and send
Payroll- Liaison to Corporate Office (DFW)
Clerical admin for hiring and communicating with Payroll Manager
Check Lists for jobs to send to payroll
Time Sheets / Payroll –checking accuracy
Completeness
Codes
Signatures
Totals of hours
Trouble sheets error and problems before sending to Corporate
Communicate with Payroll in Austin and Dallas
Hiring and Termination- Assists Payroll and HR manager with the procedures
Time Off Requests- Routes time off and vacation requests to HR- Corporate
Communicate with HR manager
KNOWLEDGE, SKILLS, AND/OR ABILITIES REQUIRES:
Strong organizational, presentation, and customer service skills
Skill in preparing written communications and materials
Fully Bilingual in English and Spanish
Strong, Dynamic personality
Self-motivated, diligent candidate with exceptional organizational skills
Ability to prioritize
Please visit us on the web at www.frontlinesourcegroup.com
INTERESTED? CLICK HERE TO APPLY!
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.