Our Plano, TX client is seeking an Executive Assistant for their Senior Vice President of Clinical Affairs on a contract to possible hire basis. The ideal candidate will be motivated, resourceful, mature, and professional.
| Duties and Responsibilities:
– Serve as assistant to Senior Vice President – Greet visitors to the office in a courteous and professional manner – Receive and screen all incoming calls, as needed, and responds to callers’ requests and inquiries, as appropriate – Maintain current/accurate filing system and procedures – Type letters, memorandums and documents as instructed – Receive all incoming correspondence and mail, screen, date and distribute – Copy, mail, fax, and overnight documents as instructed appropriately – Organize and arrange conference calls between outside parties, internal staff and hospital staff – Prepare and moderate webinars as instructed – Must obtain and negotiate quotes when necessary for purchase of equipment or presentation supplies – Create various tickler systems as needed – Must maintain on a regular basis, up-to-date contingency firm agreements – As an event planner, must coordinate group conferences and/or vendor presentations working with hotels, travel agencies, and guest speakers, which entail hotel pricing negotiations, site venue, meeting room set up, catering/menu preparation, event technology arrangements, travel negotiations, itinerary preparation, assembly of presentation data, and organization of any entertainment events that might be needed – Must assist in designing and creating displays, handouts, and Power Point presentations for multiple conference, and events – Track invoices for vendor partners on behalf of departments – Assist with management of department budgets to include tracking and reporting – Assist with travel arrangements and completion of expense reports – Checks office supplies stock and reorders as appropriate – Collects, tabulates and reports key statistics as defined from time to time |
Experience:
– Proficient in Microsoft Office including Word, Excel, Access, PowerPoint
– 3 to 5 years Executive Assistant experience in corporate environment
Personal Qualities:
– Should have the ability to communicate well with people both in person and on the phone
– Should be able to work well under pressure and exhibit utmost flexibility
– Must be trustworthy with confidential material
– Must have a neat and friendly appearance
– Maintains positive and productive working relationship with physicians of the integrated practices, the company and the co-workers and -hospital staff
– Promotes a harmonious work environment through positive communication
Administrative Skills:
– Excellent oral/written communication skills
– Positive communicator and team player
– Excellent presentation skills
– Develops and implements office procedures
– Implements changes in routines to maximize office efficiency
– Must be proficient in use of a personal computer and network systems as well as Microsoft Word, Word Perfect, Excel, Outlook and Power Point
Please visit us on the web at www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.
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