Our North Houston, TX client, located in The Woodlands, is in need of an Executive Assistant for a Direct Hire opportunity.
Summary
Provide high-level administrative support to the CEO and COO by assisting with their daily work load. This position requires a business minded individual who has strong reporting skills and is able to learn quickly. The EA will also be responsible for implementing administrative systems, procedures, and policies, and monitoring projects. Responsibilities require the exercise of independent judgment in executing a wide variety of administrative duties and tasks.
Essential Duties and Responsibilities
Prioritizes multiple tasks and effectively executes tasks to meet deadlines in a fast-paced environment, while anticipating future needs
Manages daily calendar and appointments, proactively resolving scheduling complexities
Effectively communicates information and requests on behalf of the Executive’s to various individuals and/or departments across the organization
Prepares and/or edits correspondence, reports, presentations and spreadsheets and ensures guidelines are followed
Efficiently plans and coordinates meetings as well as team events, managing all logistical details, including room reservations, video and teleconferencing, catering, and materials
Makes extensive travel arrangements and manages all travel details, updating itineraries as changes occur
Orders office supplies, handles shipping, prepares expense reports, and assists with other administrative needs for the team
Creates and maintains paper and e-filing systems, distribution lists, organization charts, and other team materials
Looks for opportunities to enhance job knowledge and improve processes
Help to manage salesforce.com for Executives
Other duties and projects as assigned
Minimum Requirements
5+ years’ administrative experience with progressively increased responsibility supporting C-level Executives
Experience supporting a sales team or sales executive preferred
5+ years’ experience managing and coordinating calendar, domestic/international travel schedules and expenses
Demonstrates the sound judgment to discern when to act on Senior Leadership’s behalf and when to direct issues to him or delegate
Excellent verbal, written, interpersonal communication skills and professional presence
Confident self-starter with the ability to exercise sound independent judgment and proactively meet the demands of the business
Must be well organized and be able to prioritize tasks
Energetic with a positive attitude, able to effectively multi-task and prioritize work in a fast-paced environment, remaining calm under the pressure of competing demands, anticipating changing needs and adjusting accordingly
Produces desired results in a timely and highly proficient manner without supervision
Team player in immediate work group as well as across the organization
Operates with latitude for independent judgment and initiative
Proficient in Microsoft Office Word, Outlook, PowerPoint, and Excel
Strong communication skills both verbally and written
Education
Bachelor’s degree preferred, but not required
Please visit us on the web at http://www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.