Our SW Ft Worth, TX client is in need of a Administrative Assistant for a contract period that could lead to a contract to hire opportunity.
Job Summary:
Responsible for the daily administrative functions of the Facilities Management Division Office servicing in a support service role. Daily tasks include answering the telephone, computer work, processing work orders and assisting in the daily operations as necessary. Accuracy and consistency in all aspects of this job is paramount. Onsite Human Resource Administrative Assistant as well.
Essential duties:
Answer all calls placed to the Environmental Services Division.
Takes accurate, complete and consistent messages for the Division.
All calls are handled in a helpful and friendly manner.
Calls are forwarded to the necessary department or messages are taken and delivered to the proper Manager/Director. 25%
Receives all Environmental Services Division work requests.
All requests are forwarded to the proper department and/or Manager/director.
Maintains databases for QAS/Cycle Cleaning Program & provides reports to EVS.
Inputs data for QAS/Cycle Cleaning after completion.
Follows up with customers concerning work order status & completion schedule. 25%
Responsible for the timely and accurate completion of payroll information entered into AllPay and TimeForce.
Maintains spreadsheets & graphs associated with labor reporting.
Maintains spreadsheets/graphs for Division financial data and formats them according to Director.
Formats Division monthly reports.
Maintains the office in a neat and orderly fashion.
Type, format, and proofread letters and memorandums as directed by the Director of Environmental Services.
Maintains and files all documentation necessary to the support of the Medical Facility. 25%
Maintains, generates, and distributes all Human Resource functions.
Ensures that all contract employee files are maintained to compliance. 25%
Essential Knowledge, Skills and Abilities:
Must have strong organizational skills.
Must communicate effectively with all guests, callers & customers.
3+ years in a similar role.
High School Diploma or equivalent.
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.