Our Lewisville, TX client is looking for an Administrative Assistant to join their HR team on a direct hire basis.
Job Responsibilities and Duties:
Assist and provide direct support to all team members of the Human Resources department
Maintain all employee files
General clerical duties including filing, copying, faxing, and mailing
Assist Recruiting Team with:
Recruiting events, conferences, recruiting timeline, schedule and coordinate meetings, interviews and travel arrangements
Possible travel to conferences and local recruiting events – 10%
Process all employment verification requests in a timely manner
Process expense reports in Concur in a timely manner
Answer, screen, and transfer inbound phone calls
Maintain electronic and hard copy filing system
Interface with all facility employees, Senior Management, Billing, IT, Accounting, Marketing, Maintenance, and Patient Accounts
Resolve administrative issues and inquiries
Prepare and modify documents, including correspondence, presentations, reports, drafts, memos, and emails
Demonstrates professionalism and compliance to company and departmental policies and procedures
Perform other duties as required and as directed by management
Competencies:
Understanding of the company’s mission and compliance in daily operations
Attention to detail and excellent organization skills
Effectively plans and organizes work to ensure completion
Customer service orientation towards internal and external clients
Exceptional problem solving and decision making skills
Ability to interact with all levels of staff and clients in a professional manner while developing relationships that will enhance the business unit
Outstanding interpersonal and communication skills with the ability to work independently as well as part of a team
Demonstrates initiative and strives to continually improve processes and relationships
Analytical skills that would provide the ability to identify issues and evaluate courses of action through the utilization of principles
Effective in working objectively with a diverse group
Develops an understanding of responsibilities for performance improvement and participates in such activities
Qualifications:
Education and Experience
2-5 years of relative administrative and/or Human Resources experience
Bachelor’s Degree Preferred
Proficiency with standard office equipment
Experience with clerical and administrative procedure such as filing and record keeping
Knowledge of principles and practices of basic office management
Special Qualifications:
Must have a clear and pleasant speaking voice
Must be able to work independently, and prioritize workload to meet established goals and timelines
Must have excellent organizational skills and the ability to manage multiple projects simultaneously
Must have exceptional verbal and written communication skills
Must have the ability to respect and maintain highly confidential information
Must have proficiency in all Microsoft Office applications
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.