Our Brentwood, TN healthcare client is looking for an Executive Administrative Assistant to join their team on a direct hire basis. This person will support the VP of Eastern Operation and 2 Regional VPs. Must have strong office skills, very experienced in calendar management, and scheduling travel.
The job duties will require advanced administrative support to members of an Executive Team. All work is of a confidential and complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.
Maintain and coordinate schedules, calendars, and meeting requests for 1 senior executive and 2 executives
Occasional backup for 2 add’l exec. Asst. during absence of another exec. asst.
Responsible for maintaining sensitive files and records
Coordinates heavy travel schedules
Arrange meetings, conference calls, maintaining busy calendars for executives.
Create power point presentations
Maintain supply levels and orders supplies and materials within the department budget.
Compose correspondence, memos and letters.
Process expense reports, check requests and timekeeping (as needed).
Coordinate pre-consulting calls with hospitals and Project Management Office.
Coordinate logistics of regional conferences
Recording minutes of monthly meetings.
Performs other misc. office duties such as reviewing mail, answering emails and voice mails
Knowledge, Skills and Abilities:
Ability to handle multiple, high-priority tasks efficiently and in a timely manner.
Strong organizational skills and ability to prioritize work load.
Able to readily adapt to work prioritization changes.
Ability to think and operate independently with minimal supervision.
Ability to handle moderately complex assignments with direction but minimal supervision.
Highly developed interpersonal, organization, written, verbal, presentation, coordination, and multi-tasking skills.
Ability to handle all situations with professionalism and a positive attitude and be able to effectively communicate with individuals at all levels of the organization.
Strong written and verbal communication skills and demonstrated ability to keep stakeholders informed about project status and prioritization changes.
Ability to operate computer to access email, electronic calendars, and other basic office software.
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas (Arlington, Austin, Dallas, Fort Worth, Plano, Houston Galleria, Lewisville, West Houston, San Antonio, Sugar Land, and The Woodlands), Tennessee (Nashville and Brentwood), and Arizona (Phoenix and Scottsdale).
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.