Our Northwest Houston, TX client is seeking a contract to hire Executive Assistant to support the Vice President of Sales.
Responsibilities:
Provides business management assistance to the VP of Sales.
Provide sales and marketing support and fulfillment to the VP and sales staff.
Consolidate Client Visit Reports, highlighting current and future activity, trends and any other relevant information, such as threats or competition. Prepare weekly Client Visit Report summary.
Monitor/ review all sales report- generate sales performance analysis documents. Compare to annual sales budget, and provide variance summary/ analysis. Manage Salesforce database and enter Client Visit Report and business card contract data in Salesforce.
Manage Consignment Agreements, inventory of Consigned tools with customers, and obtain monthly Consignment charges.
Obtain Rig Reports and gernate “look ahead/forecast” of activity.
Identify and develop leads, areas/ markets.
Send literature/ brochures to contacts and leads.
Create and send quotations to clients, and follow up to determine the final outcome.
Prepare and send MSA (Master Service Agreement) to clients, and maintain database/ list of MSA’s on file.
Take tool orders from customers calling in- ship and receive tools to customer’s locations.
Provide/ manage follow up to sales visits via letters and phone calls.
Conduct marketing phone/ email/ letter based sales and lead generation. Send out mailers to prospective clients.
Coordinate marketing materials, letters, price lists, etc. that will be viewed by end user.
Manage inventory of uniforms, shirts, customer giveaways, Christmas gifts etc.
Assist in Certification program.
Research industry related publications and websites for updates and sales leads.
Coordinate and manager trade show participation. OTC, LAGCOE etc.
Coordinate submission of technical papers.
Coordinate and provide newsletter stories for review and publishing.
Monitor and evaluate the benefits of attending various industry trade shows.
Maintain Certified Operator data base.
Screen and review all incoming mails.
Enter RTA’s in data base. Manage cased whole and open hole RTA files. Save open hole files on server.
Answer main phone lines.
Requirements:
5+ years of experience in a similar role.
MS Office is required.
Oil and gas industry experience is required.
Salesforce and Discovery Solutions experience is huge plus.
Excellent communication skills both written and verbal.
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston Galleria, West Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.