Our Southwest Houston, TX client is seeking a contract to hire Bilingual Administrative Assistant to assist the VP of International Sales & Service. Pay is between $15-$17 an hour.
Responsibilities:
Duties and responsibilities include, but are not limited to, the following. Other duties may be assigned as necessary.
Responsible for effective office organization to include incoming mail and faxes and its distribution, answer incoming phones lines and directing calls and/or taking messages
Establishes, develops, maintains and updates filing system for the Vice President and the department. Retrieves information from files when needed and maintains confidentiality of files.
Schedule and plan conference calls and meetings to include the preparation of agendas and meeting minutes.
Schedule transportation, both air and ground, and other normal business travel arrangements (flight, car rental, hotel, etc. per company policy).
Send out packages via DHL, Federal Express or U.S. Mail as required.
Review expense accounts and verify entries before final approval by the VP – International Sales and Service.
Assist in developing forms, preparing reports and correspondence on computer specific to the department.
Responsible for handling information requests, and performing clerical functions such as preparing correspondence and receiving visitors.
Assist in creating and developing presentations for the VP – International Sales & Service.
Assist the VP – International Sales & Service in the management of his schedule.
Handle special assignments specifically related to the required functions of the department, as directed by the VP – International Sales & Service, Manager Latin & South America, W. Hem. Billing and Quotes Manager, and/or other department heads when necessary.
Assist Regional or District Managers as needed.
Maintain vacation schedules for International Region and District Managers.
Operates fax machine to send and/or receive records and reports from vendors, suppliers or other departments.
Set priorities on all work assignments with time constraints.
Independent judgment is required to plan, prioritize, and organize diversified workload and in recommending changes in department practices or procedures.
Duplication and distribution of various reports to all departments that require the material. As the incumbent becomes more efficient and progresses in department knowledge, he/she will be required to perform additional duties and maintain the department’s working control copy of the ‘SOP’.
Assist in gathering information for the Trend Report, Material Parts Listing, shipping etc.
Prepare statistical data and verify accuracy of information while producing spreadsheets, letters, etc., for the district.
The preparation of the monthly discount report, and the preparation and sending of faxes as required as well as the maintenance and updating of the sales order value report.
Preparation of ISO-9001-2000 procedures for the Western Hemisphere at district level, by maintaining all records and books.
Requirements:
Two year associates degree with two years of related experience and/or training; or equivalent combination of education and experience.
Must be bilingual (both written and verbal)
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Word, Excel, Access, PowerPoint)
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.