Our Dallas, TX client is seeking an Administrative / HR Assistant on a temp to hire basis for their non-profit company. This opportunity will be Part-time (25 hours a week) for approximately 5 months, then once permanently hired with the company this will become a full time opportunity.
The Human Resources Assistant provides direct support to the Director of Human Resources & Business Operations. Must have strong communication skills and demonstrate professional demeanor at all times, ensuring accuracy and professionalism in all forms of written and verbal communications. The highest levels of integrity and good judgment in handling sensitive and confidential matters and in all aspects of work are required. Attention to detail and computer proficiency including Excel and/or Access, PowerPoint, Microsoft Word Office This position reports to the Director of Human Resources & Business Operations.
Duties:
Ensure insurance policy renewals on organization’s vehicles are completed in a timely manner.
Conduct criminal background checks for new hires and every two years on current staff, consulting with H R Director on all “hits”.
Draft for approval and post position openings with approved advertising sources.
Conduct new hire orientations as required.
Reconcile Employee Leave Requests in a timely and accurate manner.
Reconcile monthly invoices including billing for cell phones and insurance and prepare summary spreadsheets on deductions and mileage for payroll.
Work directly with insurance company on billing errors, enrollments and cancellations
Ensure timely and accurate filing of forms/responses to TWC, Workers Comp, & other regulatory agencies.
Knowledge of insurance policies, co-pays, benefits, deductibles, costs, and explanation of benefits.
Ensure timely preparation and mailing of COBRA forms to terminated employees.
Research vendor invoices as necessary.
Provide primary support for the telephone system: Programming and ensure system is fully operational with appropriate message and current staff information at all times.
Respond to employee related external inquiries in an accurate and timely manner, including those related to past employment or credit applications.
Establish and maintain a log of computer network and server problems & repairs, a hardware and software inventory listing and a record of emerging and replacement needs.
Assist with planning and implementation of annual staff holiday party: Research cost effective venues, contact vendors for donations and assist with event preparation, set-up and tear down.
Work with the immediate supervisor to organize semi-annual staff development that includes legal counsel presentation on such matters as safety, computer usage, ethics, and conduct.
Perform other tasks as may be assigned from time-to-time.
Requirements:
2 years supporting a Human Resources & Business Operations.
Maintain a business professional code of dress and attitude.
College degree preferred.
Confidentiality is a must.
Must have exceptional communication and telephone etiquette skills.
Strong MS Office skills, Excel, Power Point
Ability to work in a busy, dynamic environment.
Flexible, Easy going attitude
Please visit us on the web at www.frontlinesourcegroup.com
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Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.
Frontline Source Group™ is one of the fastest growing Information Technology, Accounting, Legal, Human Resources, Administrative, and Clerical staffing and direct hire firms with offices throughout Texas, Tennessee, and Arizona, with locations in: Austin, Dallas, Fort Worth, Plano, Houston, West Houston, Sugar Land, The Woodlands, Nashville, and Phoenix.
Frontline specializes in matching top talent with companies for direct, contract, and contract-to-hire placements. We work with clients and candidates in all areas of the United States and Canada.